Effective Date: October 22, 2024

Your Privacy Matters

Squared Circle LLC, dba Confidence Collective (“we,” “our,” or “us”) values your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website confidencecollective.fit or our studio or engage with our services, including group classes. This policy outlines our practices under both U.S. federal law and applicable state laws, including Colorado. By visiting our Website or using any of our services, you acknowledge and agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of personal information from you:

  • Personal Identification Information: Name, email address, phone number, mailing address, date of birth, emergency contact and other contact details.
  • Health Information: Health and fitness goals, injury history, or health condition information provided by you which could affect your ability to participate in a workout or which we may use to tailor fitness programs and ensure your safety.
  • Technical Data: IP address, browser type, operating system, and other data automatically collected when you use our Website.
  • Usage Data: Information about how you use our Website, including pages visited, time spent on the site, and other analytical data.
  • Payment Data: We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment data is handled and stored by ClubReady. You may find their privacy notice link(s) here: https://www.clubready.club/privacy-policy-html/.
  • Children’s Information: We do not knowingly collect information from children under the age of 13, in compliance with COPPA (see Section 7 for more details).

2. How We Use Your Information

We use your personal information for the following purposes:

  • To communicate with you regarding your class schedules, updates, promotions, and other relevant fitness and wellness services.
  • To manage class bookings and your member account.
  • To provide our services to you, including any customized fitness and wellness services based on your goals.
  • To respond to inquiries, requests, and support needs.
  • To market or promote to you in accordance with applicable laws. For example, to send you news, newsletters, and special offers we think may interest you.
  • To provide, operate, and maintain our Website and services.
  • To better understand how users access and use our services, and to improve our fitness programs, customer experience, and Website functionality.
  • To process transactions and manage payments.
  • To comply with legal obligations, including health and safety regulations.

3. Legal Bases for Collection and Processing

To provide personalized fitness services, we may collect data, including health-related information from you, such as injury history or fitness goals. This data is used exclusively to ensure the safety and effectiveness of our training programs and will not be shared with third parties without your explicit consent, except as required by law. We collect and process personal information under the following legal bases:

  • Consent: You have given us permission to collect and use your data.
  • Contract: Processing your data is necessary for fulfilling a contractual obligation, such as completing a transaction.
  • Legal Obligation: We must process your data to comply with legal requirements (e.g., tax reporting).
  • Legitimate Interests: We have a legitimate business interest that does not override your personal privacy rights.

4. Sharing Your Information

We do not sell or rent your personal information. However, we may share your information in the following circumstances:

  • Service Providers: We may share data with third-party vendors and service providers who assist in running our business and Website (e.g., payment processors, scheduling software, website hosting services).
  • Fitness and Health Professionals: With your consent, we may share relevant fitness and health data with personal trainers or wellness professionals to optimize your training plan.
  • Legal Requirements: We may disclose your information to comply with legal obligations, enforce our terms and conditions, or protect the rights, property, or safety of our business or others.
  • Business Transfers: If we are involved in a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5. U.S. Federal Law Compliance

  • California Consumer Privacy Act (CCPA): If you are a California resident, you have additional rights under the CCPA, including the right to access, delete, or opt-out of the sale of your personal data. We do not sell personal information at this time. If you are a California resident and would like to exercise your CCPA rights, please contact us at opp@confidencecollective.fit
  • Children’s Online Privacy Protection Act (COPPA): Our Website and services are not directed toward children under the age of 13. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided personal information, please contact us immediately.
  • Health Insurance Portability and Accountability Act (HIPAA): While we do not qualify as a "covered entity" under HIPAA, we treat any health-related information you provide with the utmost care and confidentiality.

6. Your Rights and Choices

Under U.S. federal law and applicable state laws (e.g., Colorado and California), you have the following rights regarding your personal information:

  • Right to Access: You can request a copy of the personal information we hold about you.
  • Right to Correction: You can request the correction of inaccurate or incomplete information.
  • Right to Deletion: You can request the deletion of your personal information, subject to certain exceptions.
  • Right to Opt-Out: You can opt out of the sale of your personal data or targeted advertising or marketing communications, although we do not currently sell personal information.

To exercise any of these rights, please contact us at opp@confidencecollective.fit

7. Data Security

We take reasonable measures to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration, or destruction. However, please be aware that despite our efforts no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

You should take steps to protect against unauthorized access to your password, phone, and computer by, among other things, signing off after using a shared computer, choosing a robust password that nobody else knows or can easily guess, and keeping your log-in and password private. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity.

8. Cookies and Tracking Technologies

We and our service providers use cookies and similar tracking technologies to enhance your experience on our Website. We may combine this information with other personal information we collect from you (and our service providers may do so on our behalf). 

Cookies. Cookies are alphanumeric identifiers transferred to your computer through your web browser for record-keeping purposes. Some cookies allow us to make it easier for you to navigate our Website, while others are used to enable a faster log-in process or to allow us to track your activities at our Website. You can choose to accept or reject cookies via your browser settings. 

9. Links

Our Website may contain links to unaffiliated entities’ websites. Any access to and use of such linked websites is not governed by this Policy, but instead is governed by the privacy policies of those websites. We are not responsible for the information practices of such websites.

10. Changes to This Policy

This Policy is current as of the Effective Date set forth above. We may update this Policy from time to time. Changes will be effective immediately upon posting to the Website. We encourage you to review this policy regularly to stay informed about how we protect your personal information.

Our Site and Apps may contain links to unaffiliated entities’ websites. Any access to and use of such linked websites is not governed by this Policy, but instead is governed by the privacy policies of those websites. We are not responsible for the information practices of such websites.

11. Contact Us

If you have any questions or concerns regarding this Privacy Policy or how we handle your personal information, please contact us at:

Squared Circle LLC, dba Confidence Collective
14315 Orchard Pkwy, Suite 200, Westminster, CO 80023
720-496-6302
opp@confidencecollective.fit